Walkthrough to Print W-2 forms in QuickBooks Desktop

W2 forms are also called Wage and Tax Statements. These forms are provided by the employer to all employees and the Internal Revenue Service towards the end of the year. It contains employee's annual salary and taxes deducted. As such, it is important to fill in these forms by the employer, and their hard copy also needs to be secured and whenever required, need to be submitted for examination. This article will provide guidelines on how to print W2 forms in QuickBooks desktop.

Prerequisites to ensure before printing W2 Forms in QuickBooks

One should ensure the following before proceeding to print W2 forms in QuickBooks Desktop.

• Update QuickBooks to its latest version and it should be compatible with the Operating system as well.
• W2 form should be compatible with payroll service.
• That most recent tax table should be installed on the system.
• The QuickBooks Payroll Service should be checked and its status should be active. If inactive, renew the same.
• The printer should be properly connected and its drivers should be properly installed. In this context, any printer can be used or the process, provided that it is properly installed.

Procedure to print and reprint W2 forms in QuickBooks Desktop

To print and reprint W-2 files in QuickBooks, abide by the steps given below:

• Run QuickBooks, then .
• Go to Payroll Center, then Taxes and Forms.
• Go to Forms menu, then choose Annual forms
• Opt for the relevant employee, then choose W-2 Copies, B, C, and 2.
• Now print the forms.
• If you want to view a reprint, choose year of W2 form, then click View Reprints.
• The W2 form will appear as a PDF file, now you can print the document from here.
• The Reissued Statement will be contained in the W2 as per the directions of the Internal Revenue Service.
• The W-2 form should contain all these terms for its authenticity.
• Then, click on Next.
• Place a plain or perforated W2 paper in printer or any plain paper if these two are not available.
• Hit on Print in the PDF Reader toolbar.
• This action will print the W2 form in QuickBooks Desktop.
• After these steps, the W2 form shall print in the QuickBooks account, and this information can be used for future reference by the employees for finalizing their W2 forms.

Conclusion!

This blog explained the process to print W2 forms in QuickBooks Desktop. The process is very easy, and once you follow it once, it will stick in your memory for future. If you need further technical help, our experts are always available round the clock. Just call us at 1-800-761-1787.